Accounting Assistant

Job Description

  • Prepare bank deposits, post to accounts receivable and resolve any problems with clients in reference to payment
  • Input accounts payable invoices from vendor and outside consultants and prepare for approval by project managers
  • Process checks and prepare for mail distribution
  • Keep files and organize accounting paperwork for permanent storage
  • Utilize Asset Keeper software for depreciation
  • Process credit card statements and employee expense reports
  • File certificates of liability insurance
  • Process check requests
  • Prepare annual property tax return
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Assist in month end closing
  • Order and distribute company cell phones
  • Reconcile petty cash
  • Complete lien waivers as requested
  • Assist with other projects as needed


  • 3+ years of accounts payables experience
  • High school diploma required, college courses in accounting preferred
  • Must have strong work ethics
  • Must be well organized and a self-starter
  • Professional attitude, ability to multitask and reliable
  • Ability to communicate effectively, both verbally and in writing
  • Detail-oriented and comfortable working in a fast-paced office environment
  • Superior organizational skills
  • Positive attitude
  • Proficient in Excel and Word, 10-key by touch, and Deltek Vision experience a plus
  • Ability to type 60-65 words per minute
  • Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
  • Ability to interact with employees and vendors in a professional manner
  • Ability to work independently and within a team environment with emphasis on accuracy and timeliness


If you are interested in the Accounting Assistant position, please submit a cover letter and resume in a single PDF (maximum 10 MB) via email to with “Accounting Assistant” in the subject line.